Payables and spend control
Every vendor bill checked before it's owed.
Cortex reads each bill the moment it lands, matches it to the PO, the receipt, the contract and what your warehouse actually stored and shipped, and shows you what you owe, when it is due and where spend is heading.
Works with SAP Business One, NetSuite, QuickBooks and Xero
Illustrative: how Cortex reads the morning's bills.
How it moves
From reorder to payment, each step run by an agent.
A purchase or a bill is handled by one agent at a time and moves on when its step is done. Each agent runs through on its own within its level; conflicts reach a person, and only the person who owns them.
- 01
Reorder and buy
Stock reordered by supplier lead time; every PO reviewed before it is sent.
Replenishment, Purchasing, Receiving - 02
Capture and read
Mailbox, upload or MCP. Each document understood first, then every line read; duplicates stopped.
Intake - 03
Check the vendor
Only approved vendors move on. New ones onboarded through a secure room with your required data.
Supplier setup - 04
Match, verify, code
PO, receipt and bill line by line, contract terms, or usage against what was measured. Every line coded.
PO match, Contract bills, Usage bills, Non-PO bills - 05
Approve
Your roles, your approval ladder and its dollar limits decide who releases what.
Approvals, Billbacks, Risk desk - 06
Post and schedule
Booked at the right stage, scheduled for the right day, early when a discount pays.
Post and pay, Cash watch
Checked against operations
Your storage bill, against what your warehouse actually held.
Most AP tools stop at the PO. Storage, freight and 3PL bills have no PO line to match, so overbilling hides in units. Cortex reads the billed units, converts them, and checks them day by day against the source that measured them.
- Billed
- 1,240 pallet-days
- Measured in the WMS
- 1,108 pallet-days
- Contract rate
- $30.00
- Billback
- $3,960.00
A billback is drafted with the daily extract attached, and the bill posts at the measured amount.
What you owe, and when
A live position, not a month-end surprise.
In flight
Bills in every queue and what each waits on. Not yet a liability, and shown that way.
Due dates
Every open bill with its due date, holds and open billbacks netted.
Cash outlook
What goes out in the next 7, 14 and 30 days, including bills not received yet.
Early pay
Discounts worth taking by supplier and PO, with the date to pay by.
What it covers
One product for payables, spend and the buy lane.
Built on your ERP
Reads from your ERP. Writes drafts back. Your books stay yours.
Each connection is set up and checked on your own instance. Nothing is written back until an Owner turns that kind on, and every write is read back before it counts.
Vendors, purchase orders, goods receipts, A/P invoices and credit memos, vendor payments, stock per warehouse
Vendors, purchase orders, item receipts, vendor bills and credits, vendor payments, inventory
Vendors, purchase orders, bills, vendor credits, bill payments
Contacts, purchase orders, bills, credit notes, payments
FAQ
Questions, answered plainly.
Does Cortex pay vendors?
No. It proposes pay dates and places holds in your ERP. Your existing payment process moves the money.
When does a bill hit our books?
PO goods are accrued by your ERP at receipt. Cortex posts the bill against that receipt once it is matched and approved; non-PO bills are recognized at posting. Your controller confirms the rules at setup.
Who approves what?
Your own roles, approval ladder and dollar limits, the same ones every Ferrata product uses. Nobody releases their own request.
What do the agents do on their own?
Each agent runs through on its own within the level you give it. Conflicts and anything outside a guardrail always wait for a person, and each of those decisions becomes feedback for the next run.
Who reads our documents?
Models running in Ferrata's own AWS account: Amazon Bedrock for understanding each document and Amazon Textract for positions and confidence. Your documents are not used to train models for anyone else.
Bring one vendor and a month of bills.
We run them through Cortex in shadow against your ERP and show you what it would have caught. If the problem is upstream of payables, we say so.
Pricing is set with each company in the private beta: 10 credits per agent run, reading included.