Usage bills
Audit storage bills against what your warehouse actually held.
Storage, handling and accessorial charges arrive with no PO line to match. Cortex reads the billed units, converts them to the contract's unit, and checks them day by day against the source that measured them.
- Billed
- 1,240 pallet-days at $30.00
- Measured in the WMS
- 1,108 pallet-days
- Rate in force
- $30.00; the new rate card is unsigned
- Billback
- 132 × $30.00 = $3,960.00
The bill posts at the measured amount and the billback carries the daily extract.
What gets checked
Storage and 3PL bill audit, check by check.
| Check | Against | Catches |
|---|---|---|
| Billed units | Daily on-hand pallets, picks and cartons from your WMS or 3PL report | Pallet-days billed that the warehouse never held |
| Unit and conversion | The unit in the contract | Pallets billed per day when the contract prices per month |
| Rate in force | The contract and rate card on the service date | A new rate billed before it was signed |
| Metric sanity | Your own history and site capacity | A metric set wrong at the source, told apart from an overbill |
| Already billed | Every bill for that site and period | The same days billed twice |
On its own, and what waits
Runs through within its level. Conflicts wait for a person.
An agent with a level acts on its own within that level’s dollar limit; without one, every step waits. Anything that conflicts or falls outside a guardrail always waits, and each decision teaches the next run.
What it does
Reads and classifies every document. Runs every check and attaches the evidence. Codes every line. Proposes the pay date. Loads the measured figure from the confirmed source.
What it holds
Billed over measured beyond your tolerance. A metric that looks wrong at its source. Every debit memo before it reaches the vendor.
Your tolerances, sites, units and rules are your own: set for your contracts, not fitted to a template.
FAQ
Questions buyers ask about storage and 3pl bill audit.
What if no source measures a unit?
The check runs in shadow and says so, rather than guessing, and the bill goes to the person who owns that site.
Related
Where it connects.
Freight bill audit
Freight checked against the shipment, the rate and the surcharge in force.
Billback management
Billbacks you issue, with evidence; billbacks you receive, confirmed before they settle.
Vendor contract compliance
Every contract bill checked against the terms in force on the service date.
Bring one vendor and a month of bills.
We run them through Cortex in shadow against your ERP and show you what it would have caught. If the problem is upstream of payables, we say so.
Pricing is set with each company in the private beta: 10 credits per agent run, reading included.