Contract bills
Hold every vendor to the terms you signed.
For services and rate-card bills, Cortex finds the agreement in force on the service date and checks the rate, the eligibility, the caps and tiers, and what has already been claimed against it.
- Billed rate
- $32.50
- Signed rate
- $30.00
- Status
- The new card was never countersigned
The bill is checked at the signed rate, and procurement is told about the unsigned card.
What gets checked
Vendor contract compliance, check by check.
| Check | Against | Catches |
|---|---|---|
| Rate in force | The signed agreement on the service date | An unsigned new rate, an expired one |
| Eligibility | Who and what the agreement covers | A charge for a site or service outside it |
| Caps and tiers | The agreement's limits | A capped fee billed past its cap |
| Already claimed | Every bill against the same agreement | The same period billed twice |
On its own, and what waits
Runs through within its level. Conflicts wait for a person.
An agent with a level acts on its own within that level’s dollar limit; without one, every step waits. Anything that conflicts or falls outside a guardrail always waits, and each decision teaches the next run.
What it does
Reads and classifies every document. Runs every check and attaches the evidence. Codes every line. Proposes the pay date.
What it holds
No agreement on file. An expired rate.
Your tolerances, sites, units and rules are your own: set for your contracts, not fitted to a template.
FAQ
Questions buyers ask about vendor contract compliance.
Where do agreements live?
In the same contracts and price agreements your company already keeps, with the vendor as the counterparty. There is no second copy.
Related
Where it connects.
Storage and 3PL bill audit
Billed units checked against what your warehouse measured, day by day.
Billback management
Billbacks you issue, with evidence; billbacks you receive, confirmed before they settle.
Supplier onboarding
A secure room per supplier; the data each category requires; bank details verified.
Bring one vendor and a month of bills.
We run them through Cortex in shadow against your ERP and show you what it would have caught. If the problem is upstream of payables, we say so.
Pricing is set with each company in the private beta: 10 credits per agent run, reading included.