How it works
From the bill in your inbox to the pay date in your ERP.
Each bill is handled by one agent at a time and moves to the next when its step is done. You see where every bill is, what it is waiting on, and who owns the next move.
- Stock projected by day from consumption, production orders and what is inbound
- A purchase drafted when stock would fall below its reorder point before the supplier could deliver
- Supplier picked by lead time, landed price, contract and on-time record
- Every purchase reviewed before the PO is sent
- Your AP mailbox, an upload, the supplier room, or another AI tool by MCP
- Each document understood first: page types, bundles, scan quality
- Classified, then gated in code at 0.80 confidence
- Every field read with its box on the page and its confidence; duplicates stopped
- Vendor approved for this category
- New vendors onboarded through a secure room with your required data
- Bank details verified by a call-back to a number already on file
- The bill waits, and moves on the moment the vendor is approved
Step 4
Match and verify
Run by PO match, Contract bills and Usage bills, then Billbacks and credits.
- PO match: PO, receipt and bill line by line, never billed beyond received
- Contract bills: the rate in force on the service date, caps, what was already claimed
- Usage bills: storage, freight and 3PL units against your WMS and ERP
- Short or overbilled: a billback drafted with the evidence
Step 5
Code every line
Run by every verifying agent, with Spend watch reading the result.
- Bucket, GL account and department on every line
- From the PO, the contract, the bill type or the vendor's history
- Spend against budget per bucket, overruns flagged before month end
- Your roles, approval ladder and dollar limits decide who releases what
- An agent with a level runs through within that level's limit
- Conflicts and anything outside a guardrail always wait for a person
- Nobody releases their own request
- Posted to your ERP against the PO and receipt, as a draft until you choose final
- Scheduled for its due date, or earlier when a discount is worth taking
- Cortex never moves money; your payment run does
See it on your own bills.
Bring one vendor and a month of bills; we run them in shadow against your ERP.
Pricing is set with each company in the private beta: 10 credits per agent run, reading included.