Usage bills
Pay freight for the loads that moved, at the rate that applied.
Freight bills are checked against the shipments and receipts in your ERP, the lane rate in the carrier's contract, and the fuel surcharge that applied on the ship date.
- Billed
- $8,305.75 with fuel at the September schedule
- In force on the ship date
- The October schedule
- Difference
- $412.10
A billback is drafted with the schedule in force attached.
What gets checked
Freight bill audit, check by check.
| Check | Against | Catches |
|---|---|---|
| Load | Shipments and receipts in the ERP | A load billed that never moved, or billed twice |
| Lane rate | The carrier contract | A rate above the contracted lane |
| Surcharge | The index or schedule in force on the ship date | A surcharge from an expired rate card |
| Accessorials | What the contract allows, with evidence | Detention or liftgate with no proof |
On its own, and what waits
Runs through within its level. Conflicts wait for a person.
An agent with a level acts on its own within that level’s dollar limit; without one, every step waits. Anything that conflicts or falls outside a guardrail always waits, and each decision teaches the next run.
What it does
Reads and classifies every document. Runs every check and attaches the evidence. Codes every line. Proposes the pay date.
What it holds
A surcharge it cannot place. An accessorial without evidence.
Your tolerances, sites, units and rules are your own: set for your contracts, not fitted to a template.
FAQ
Questions buyers ask about freight bill audit.
Does Cortex book or tender freight?
No. It checks what carriers bill against what moved and what was agreed.
Related
Where it connects.
Storage and 3PL bill audit
Billed units checked against what your warehouse measured, day by day.
Vendor contract compliance
Every contract bill checked against the terms in force on the service date.
Three-way match
PO, receipt and bill matched line by line; nothing billed beyond what was received.
Bring one vendor and a month of bills.
We run them through Cortex in shadow against your ERP and show you what it would have caught. If the problem is upstream of payables, we say so.
Pricing is set with each company in the private beta: 10 credits per agent run, reading included.